• Administrative Assistant

    Location US-NY-New York
    # Positions
    1
  • Responsibilities

    This is a part time position, working 5 days a week, 4 hours per day.  

    • Provide administrative support for architectural project teams. 
    • Edit and/or create written correspondence, adhering to Flad standards. Process interoffice memos, letters, transmittals, labels, contracts, forms, Basis of Design and Concept Reports, etc. from verbal communication, email, handwritten notes, dictation, or transcription.
    • Execute and/or coordinate report production, including information gathering, processing, reproduction of materials, proofing of assembly, and distribution.
    • Create and maintain project forms, including spreadsheets and flowcharts. Customize forms for specific project needs.
    • Assist with project start-up procedures (team directories, product cut books, project goals statements, team responsibility matrix, master file set-up, etc.)
    • Coordinate internal/external meetings, including agenda and presentation support, organizing attendees, ordering food, arranging space, setting up equipment, and cleaning up. Coordination may include arranging conference meetings, including web, telephone, and video.
    • Assist with office operations such as reception duties, shipping and receiving, maintaining office supplies and processing vendor invoices.  

     

     

    Qualifications

    • Three years administrative work experience required. 
    • Associates degree from an Administrative Assistant program preferred. 
    • Proficiency in Microsoft Word, Excel, Powerpoint, and Adobe Acrobat required.  
    • Proficiency in desktop publishing required; proficiency in Adobe InDesign preferred.  

    Flad Architects is an Equal Opportunity Employer.  Flad will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

     

     

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