If you enjoy solving complex challenges in a collaborative environment that celebrates each person’s ideas, experience, and creativity, this might be the opportunity for you. Flad is a national architectural firm with ten offices across the country, specializing in science, healthcare, academic, and workplace spaces. Flad is a team of creative, intelligent, energetic people who help our clients tackle the issues that change people’s lives.

• Provide administrative support for the New York office, leaders, and architectural project teams.
• Edit and/or create written correspondence. Process interoffice memos, letters, contracts, meeting minutes, forms, etc. from verbal communication, email, handwritten notes, dictation, or transcription.
• Execute and/or coordinate report production, including report design, information gathering, processing, formatting, proofing, reproduction of materials, proofing of assembly, and distribution.
• Assist project teams in preparing PowerPoint presentations for client, consultant, and internal meetings.
• Coordinate with building management regarding property repairs or updates. Arrange equipment repair and maintenance services with building management and vendors as required.
• Assist in the production of marketing proposals, including information gathering, processing, formatting, proofing, reproduction of materials, proofing of assembly, etc.
• Coordinate lunchtime vendor seminars and other internal meetings, including issuing invitations, gathering RSVPs, communicating with the vendor regarding meeting arrangements, providing audio/visual assistance, providing catering assistance, etc.
• Assist with office operations such as reception duties, calendar maintenance, shipping and receiving, maintaining office supplies, processing vendor invoices, etc.

Experience:

• Three years of recent and relevant work experience required.
• Effective written and verbal communication skills required.
• Ability to effectively work with team members and manage multiple demands with attention to detail.
• Skilled at initiating processes and following through to completion.

Education & Software:

• Associate's degree from an Administrative Assistant Program preferred.
• Proficiency in Microsoft Word, Excel, and PowerPoint required.
• Proficiency in Adobe InDesign preferred.
• General knowledge of Microsoft Project and other project management programs preferred.

The individual in this role will be required to work in the New York office during Flad business hours of 8:30 am to 5:30 pm.

Flad offers a wide range of benefits including:

• Health, dental, and vision insurance
• Generous paid time off and paid holidays
• Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits, including mass transit and parking; income protection – life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP)
• Continuing education and career development – internal programs; funds set aside for external programs, annual professional registration and organization reimbursement

Hourly rate range is currently: $27 – $40 per hour. Actual starting hourly rate will be within that range, and is dependent upon job-related education, knowledge, and experience.

Flad Architects is an Equal Employment Opportunity employer. Flad will provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

If you need a reasonable accommodation to apply for a position, please contact Human Resources at 608-238-2661 or email us at humanresources@flad.com.